Setting up your schedule for a moderated session
Click into the project you've just set up and head to Schedule.
Configure calendar settings
Time between bookings (buffer) is the time between sessions. By default, this is set to 30 minutes to avoid back to back bookings.
Advance notice before bookings is the minimum notice that a participant can book a time. By default, this is set to 6 hours to avoids last minute sessions.
Max booking per day is the max number of sessions per day.
Set your timezone
After configuring calendar settings, scroll down to set your availability. Drag & drop times that work for you & your team.
Remove availability by clicking the X on the top right of the block.
Once you've set availability, click "Submit Availability"
If you're running a study with the PlaybookUX panel, we'll start recruiting and scheduling participants right away.
If you're running a study with your own participants, a link will appear on the top of the screen. You can share this link with your participants.
Once someone books a time, you'll see it appear under "Confirmed Sessions"
Click "Join Meeting" to enter the session.
Viewing the participant's screener
View the participant's screener survey by clicking "Actions" > View screener survey
You'll receive an invite whenever a participant is scheduled. In the meeting invite you'll notice a video conference link.
At the time of your session, join the meeting meeting. All videos will be uploaded, transcribe and stored in PlaybookUX.
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